Sr. Payroll and Benefits Administrator

Vaco Lannick

About the OpportunityOversees and ensures timely distribution of time sheets, pay statements and paid hours report to appropriate personnelMonitors and updates all leave banks within the systemMonitors timesheets for completeness and accuracyResponds to employee queries regarding leave balances and/or issues related to the time and attendance Calculate, update and balance employees” entitlement (vacation, Sick, Personnel Leave) etcPayrollReview of payroll functions including all new hires, terminations and employee changes that impact payroll.Answer complex questions related to employee payroll enquiries Prepares submissions and performs monthly reconciliations for employee benefits including group benefits, pension plan, EHT and WSIBProvides quarterly reports to the Finance Manager for board reportsOversee the determination of payroll liabilities by calculating employees’ income, and sources deduction including taxesReview, edits and makes corrections and adjustment as needed to system outputsBenefits AdministrationOversees the administration of benefits plans for all employees, including enrolment, updates and terminations.Oversight of benefit related issues in regard to deductions and status changes with current employees, and resolution of benefit queries in the absence of the Payroll AdministratorSystem AdministrationSubject matter expert on Ultipro softwareResponsible for the oversight and maintenance of the payroll component of the Ultipro softwareResponsible to implement any necessary changes to the Ultipro software re: employee changes, benefits, pensions, etcKey Payroll contact with Ultipro SoftwarePolicies and ProceduresReview current payroll process, recommend, and implement changes to increase efficienciesEstablishes appropriate procedures regarding the request for information from employees, managers and external areasWorks with areas such as HR to develop/improve Payroll policies and proceduresAdheres to the organization’s Vision, Mission, and Values and its goals as outlined in its strategic planAdheres to all organizational policies and proceduresIs familiar with pertinent provincial legislative that includes: Mental Health Act, Health Consent Act, PHIPA, the Substitute Decisions Act, Occupational Health and Safety Act, Employment Standards Act, and Ontario Human Rights CodeBudget & ReportingAssist the Finance Manager in the development and implementation of agency compensation, budget and forecastPrepares benefit journal entries for payroll – for input to financial statementPerforms year-end reconciliations of accounts to General LedgerAssists with the processing and reconciliation of T4 and T4AReporting to Finance and HR as requiredAgency Wide ResponsibilitiesEngages in professional activities that promote the Vision, Mission and Values of the organizationMaintains current knowledge of Current payroll and benefits related legislation, employment standards, WSIB, Human Rights code, health and safety, etcPerform other duties and responsibilities as assigned by the Finance ManagerProfessionalismRegularly updates professional knowledge through educational events, workshops, and profession related reading and trainingAbout YouPayroll Compliance Practitioner Designation RequiredCertified Payroll Manager Designation PreferredCollege Diploma or University degree in accounting RequiredMinimum 5 years’ experience in the following:Processing a full complex payroll cycle from beginning to end in addition to benefit and payroll administration, T4 and reconciliation preparationWorking within a comprehensive HRIS/HCM for payroll, time and attendance; proficiency with Ultimate Software (Ulti-pro) an assetAdministration of WSIB, EHT and other government reportingExcellent computer skills required, including Microsoft Office, and excellent Microsoft Excel skillsAbility to work with a high degree of accuracy and confidentialitySuperior organization, time management, diplomacy, and planning skillsStrong process, detail, communication and customer service skillsAnalytical thinker who is able to create regular and adhoc reports using ExcelAble to work autonomously and effectively managing several files at onceExcellent problem solving/judgement skillsStrong interpersonal skills with the ability to effectively and respectfully respond and resolve pay, benefit/pension, balances, and paid time off enquiries via email and telephoneA second language reflecting the local community is preferredSalary$70,000 – $90,600/yearHow to ApplyClick the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #332191You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.