Administrative Assistant

  • Full Time
  • Winnipeg
  • Applications have closed

Bayshore HealthCare

Administrative Assistant

Winnipeg

Job Description

JOB SUMMARY

The Branch Administrative Assistant, under the direction of the Area Director, provides administrative support as required, coordinates internal and external communication, and completes other office duties as directed.

DUTIES AND RESPONSIBILITIES

Carrying out clerical/administrative duties such as answering and directing phone calls, responding to emails.

Greeting visitors to the Branch.

Preparing documents, including office correspondence, reports and memos.

Coordinating and managing meetings as requested by the Area Director or Administrative Team members; transcribing and distributing meeting meetings.

Processing incoming/outgoing mail and couriers.

Developing and maintaining mailing lists and databases.

Supporting the Human Resources Department as needed; always maintaining confidentiality.

Providing ongoing support to external business associates and clients as directed; maintaining confidential business files.

Assisting in the development of materials for presentations to current and potential clients.

Providing coverage for other Administrative Team members as required.

Participating in ongoing internal and/or external continuous education activities.

Always adhering to Bayshore Policies and Procedures.

Participating in quality activities and continuous improvement initiatives in keeping with the Company’s Quality Management System.

Participating in proactive Health & Safety activities while performing all duties; notifying immediate Supervisor of any Health & Safety risks or concerns.

Maintaining confidentiality of client and corporate information.

Completing other tasks as assigned.

Job Qualification

Qualifications

Education Minimum

Secondary School Diploma;

Completion of an Administrative Assistant training program is an asset.

Experience

A minimum of two years previous experience as an Administrative Assistant.

Other Skills and Abilities

Exceptional customer relations and teamwork skills;

proficiency in Windows applications including word, excel, outlook and access, database management;

administrative or executive level writing skills;

demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member;

verbal and written communication skills;

strong commitment to continual learning; fluency in written and spoken English.

Successful candidates must complete a three month probationary period specific to the position.

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